Facing Challenges with Reliable Data? Our Vantagepoint Pros Are Here to Help!
The phrase “data drives decisions” has long been a cornerstone of successful business strategy. Most organizations accumulate vast amounts of information, often more than they even know how to handle. The real challenge isn't just gathering this information — it's ensuring its reliability. Deltek Vantagepoint serves as a robust ERP solution, adept at capturing all the essential insights your team needs. However, poor-quality input leads to flawed output. By leveraging Vantagepoint's full capabilities, you can enhance information quality and empower your stakeholders to obtain maximum value from their insights.
Ensuring Quality Data
A good indicator of information overload is often a decline in quality of work. For team members relying heavily on Vantagepoint, this drop in quality can severely impact business decisions. It’s crucial that the information entering Vantagepoint is trustworthy, as it forms the basis for key decisions. When inaccuracies arise, cleaning up the resulting mess can be time-consuming, and the trust lost due to those mistakes is often difficult to restore. Harness Vantagepoint's features, such as workflows and dashboards, to promote high-quality, reliable information.
Enhance Data Integrity with Workflows
Vantagepoint's workflow capabilities are nearly limitless. Many of you are already utilizing various workflows for approval processes and action notifications. These workflows not only streamline tasks but can also protect the integrity of the information entering your system. Given that Vantagepoint is your project management hub, maintaining trustworthy project insights is essential. Implementing Validate Error and Validate Warning workflows can effectively manage the quality of information input into the Projects hub.
Validate Error actions will prevent a project change from being saved if certain criteria are not met If you’re utilizing Vantagepoint’s CRM capabilities, you might create a workflow that prevents a project stage from changing to "Won" unless all necessary fields are filled. This ensures that each stage in your pursuit process aligns with your business requirements. That could be requiring designated fields be filled out, certain boxes checked, or in the below example, simple require that the previous project stage is being changed from “Selected” to “Won”.
While Validate Error workflows are great for gathering essential information, they aren’t always feasible. Sometimes, complete information isn’t available at the moment. In such cases, a Validate Warning can be a more suitable option. This approach allows users to save their changes while still receiving a notification about unmet conditions, prompting them to address outstanding issues without hindering workflow. In the below example, the project record is still saved, but a notification alerts the employee that the Project Organization and selected Billing Client are needing updated based on given criteria.
QA/QC Checks with Dashboards
Another effective method for monitoring the quality of information entering Vantagepoint is through custom QA/QC dashboards. These dashboards can be tailored to meet your specific business needs and work especially well alongside Validate Warnings. You can create a dashboard that identifies projects missing critical information, ensuring that gaps don’t slip under the radar.
For example, a dashboard could be designed to spotlight projects with incomplete or incorrect entries in key fields. With conditional formatting, you can easily highlight areas that need attention. Sharing these dashboards with relevant roles ensures that the necessary personnel have access to crucial information.
Unleash the Power of Your Data with Vantagepoint
Data is what drives impactful decisions. And in today’s business, there’s more data than ever. Vantagepoint is a great tool to capture all of that data and makes it easy to access. But the data is only valuable if it can be trusted. Gaps in data lead to unreliable information, making it impossible for stakeholders to value what is presented. By implementing workflows and dashboards, you can ensure that the information flowing into Vantagepoint meets the highest quality standards.
At Outrun Strategies, we specialize in enhancing data processes and integrity, focusing on creating valuable insights. Contact us today to learn how we can support you and your team in navigating these challenges.